Our Policies and Procedures

Unattended Child Policy

Internet Policy
Code of Conduct Policy

Loan Periods and Fine Schedule

Meeting Room Policy

Meeting Room Application

Please see library staff for the library’s full listing of policies.

Children and Youth in Library without Parent Policy

The Library welcomes children to use its facilities and services. The Library is a very busy place and staff members cannot supervise children or guarantee their safety on library property. The Library does not act in loco parentis. Responsibility for the behavior, adherence to library policy, safety and well-being of children (any minor under the age of 18) using the Library rests with the parent (guardian or caregiver assigned by the parent) and not with the Library personnel.

Regular Library Hours

Procedures: Children ages 0-8

  • Children under the age of eight years may not be left unattended by an adult on Library property. Adults who do not attend librarian led programs with the child must remain in the building and must return to the program area by the end of the program.
  • If children under the age of nine are found without an adult during regular library hours, staff will attempt to locate the parent or other caregiver. If the parent or caregiver cannot be located in the library building or at home within 15 minutes, the Monroe County Sheriff’s Office will be contacted for assistance.

Procedures: Children and Youth ages 9-18

  • If Library staff judges that any unattended minor is not coping adequately or adhering to library policy, staff will attempt to locate a parent or caregiver to pick up the child. If the parent or caregiver cannot be contacted within 15 minutes, the Monroe County Sheriff’s Office will be contacted for assistance.
Closing Time

Procedure- Children and Youth ages 9-18 who have not been picked up from the Library at closing time

  • Two library staff members will stay with the child.
  • Parent or caregiver will be called.
  • If the parent or caregiver is unable to pick up the child, is delayed in picking up the child or cannot be reached within 15 minutes, staff will call the Monroe County Sheriff’s Office for assistance.

*In any case where law enforcement has picked up a child from the library at closing, a note will be attached to the door of the library. Staff members do not drive children home.

**This procedure will also be followed if the library needed to be evacuated or closed due to unforeseen or emergency circumstances.

In any situation involving children safety and specifically whenever parents, adult caregivers, or law enforcement personnel are contacted, staff will complete an Incident Report.

Adopted by the Hamlin Public Library Board 8/3/11.Revised on 4/4/2018


Internet Policy

The Hamlin Public Library provides access to information through library computers and wireless access. The library’s goal is to enrich the quality of life through educational and informational resources in a wide range of formats. Electronic resources, including the Internet, are available as reference tools to supplement and complement the library’s collection and resources.

The Internet is a fundamental resource for a wide range of information which expands the scope of resources available to users. However, it is an unregulated medium that changes constantly and unpredictably. Visitors use the Internet at their own discretion. The library does not monitor nor can it control the content of the Internet for accuracy, authority, timeliness, or usefulness of the information found on it.

The Hamlin Public Library shall be in compliance with the Children’s Internet Protection Act (CIPA) and the Neighborhood Children’s Internet Protection Act (NCIPA). The Monroe County Library System will provide filtering software in compliance with CIPA and NCIPA for the Hamlin Public Library with commercial filtering software to block illegal and pornographic web sites.

Users are reminded that the library’s ability to restrict access and exposure to images covered by CIPA and NCIPA is subject to the limitations of filtering software. Safety and security measures shall be taken of the online computer network when using electronic mail, social media, direct messaging and other forms of electronic communications to the extent practical. As with any library resource, it is the responsibility of parents and guardians to supervise their children’s use of the Internet.

Use of the Internet for activities that violate local, state or federal laws is prohibited. This includes any illegal or criminal activities including viewing child pornography, committing fraud, hacking or spreading libel or slander. It also includes the unauthorized disclosure, use, and dissemination of personal identification information regarding minors.

It is the responsibility of all users of electronic resources at the library to respect intellectual property rights. Copyright restrictions may exist for individual electronic resources. Patrons may only make copies allowable by copyright laws or licensed software agreements. Users of the library’s computers and related equipment are expected to abide by the rules of the library. People who do not abide by the rules may be: barred from the library, prohibited from using computers, prohibited from using other library equipment and/or prosecuted for illegal activities.

Library visitors are expected to act in a manner consistent with all policies of the library, including the library’s Code of Conduct. Copies of library policies and rules are available at the circulation desk.

Due to the limited number of public access library computers, the library reserves the right to enforce rules to provide equitable internet access for all visitors. More time may be added at the discretion of the library staff if there are computers unused at the time the extension is requested.

The library staff reserves the right to end the session of someone in extended time should it become necessary. The staff member on duty has full discretion over patron’s permission to use the computer. If library staff asks a visitor to leave the computers, they must do so.

Rules for Using Computers

  • A Monroe County Library Card, Hamlin Restricted Library Card or visitor sign in with the front desk staff is required to log in to a computer in the library.
  • Patrons wishing to download information must possess a virus free thumb drive.
  • No reservations are taken to use the computers.
  • The computers may be used for serious research on Internet, but staff reserves the right to limit use if others are waiting.
  • Patrons are cautioned that the library’s computers are not a secure medium and all transactions and communications may be subject to unauthorized access by third parties. However, the library staff will not release any user information except as required by law.
  • Patrons are reminded that library computers are located in a public area that is shared by people of all ages and backgrounds. Users are expected to consider this diversity and respect others when accessing information and images.
  • Technology protection measures may only be disabled or minimized for genuine research or other lawful purposes with staff supervision. The library director or their designated staff member will be responsible.
  • Patrons agree to print in accordance with local, state and federal laws concerning pornography and copyright.
  • Users must pay for pages printed. Printing costs may be obtained at the circulation desk. Printing is done at the Circulation Desk. After completing your print job on a computer, pick up and pay for your prints at the Circulation Desk.
  • The library staff are not able to provide in-depth computer assistance but will answer questions to help users find Internet resources as time allows.
  • Computers shut down 15 minutes before the library closes; this is automated and cannot be avoided.

Users May Not

  • Display sexually explicit material or images on computer monitors.
  • Install, delete or modify library hardware or software
  • Move or change the arrangement of library computers and attached equipment
  • Download software from the Internet onto the Library’s computers
  • Make any attempt to damage computer equipment or software
  • Make any attempt to cause degradation of system performance
  • Misuse library computers or other equipment and resources

This policy was adopted by the Board of Trustees following a public hearing on 12/9/2020


Code of Conduct Policy

The Hamlin Public Library is conducted by a Library Board of Trustees, consisting of members appointed by the Hamlin Town Board.  The Hamlin Public Library Board of Trustees is empowered to provide an environment ensuring the safety, security and availability of library space, equipment and resources for all library visitors and staff and has established rules and regulations for this purpose. The Library Director or his/her staff are authorized and directed by the Board of Trustees to interpret and enforce these rules and regulations.

In an effort to maintain a safe and secure environment and accommodate the library needs of the community, the Hamlin Public Library Code of Conduct outlines some required and prohibited behaviors. These include, but are not limited to the following:

Library visitors shall:

  • Follow staff instructions and requests
  • Be respectful of library property, staff and other library users
  • Respect staff requests to examine library materials in the library, including library materials in the possession of patrons
  • Use library property and equipment for its intended purpose.
  • Walk inside the library and save more active behavior for places other than the library.
  • Speak quietly and save disruptive phone conversations or music for places other than the library.
  • Leave all chairs and tables in place. One person is allowed per chair.
  • Directly supervise children under the age of 10 in their parental or provisional care.
  • Be prepared to check out materials at the circulation desk at least 10 minutes before closing time. All opening and closing times posted will be strictly observed.

Library visitors shall not:

  • Interfere with the use of library resources, services and equipment by other library visitors or interfere with library staff in the performance of their duties
  • Deface, destroy or steal library materials, equipment, property or resources
  • Consume alcohol, drugs, smoke or use tobacco or nicotine inhalation devices
  • Consume food or drinks (including candy) in the library. They may only be allowed during programs in the Robach meeting room.
  • Be under the influence of alcohol or drugs
  • Engage in illegal activity
  • Harass, assault or seek to deliberately annoy other patrons or staff
  • Use profanity, abusive or harassing language
  • Use skates, scooters, skateboards or other wheeled transport. Only wheeled or motorized vehicles necessary for personal mobility are permitted in the library
  • Bring bicycles into the library for the purpose of parking, repair or storage
  • Bring in pets or animals not designated as service animals
  • Enter the library without shirt or shoes
  • Solicit, preach or distribute unauthorized leaflets in the library
  • Leave personal property unattended in a manner that restricts or limits the use of library equipment, property or services
  • Sleep in the library

Failure to Adhere to the Code of Conduct

Library visitors not abiding by these or other rules and regulations of the library will be informed of the library’s policy. They may be required to leave the library premises. If the visitor is a minor then staff will attempt to locate a parent or caregiver to pick up the child. An incident report will be completed to document any violations of library policy. Library employees may contact the Monroe County Sherriff’s Department if deemed advisable. Library visitors who violate these rules and regulations of the library may be denied the privilege of access to the library by the Library Board of Trustees, on the recommendation of the Library Director. The amount of time the visitor will be denied access to the library will be based on the nature of the violation of this policy. Any person denied such access may request a hearing from the Library Board of Trustees within 30 days of issuance of the letter barring access to the library.

Adopted by the Hamlin Public Library Board of Trustees5/2/2018,  Updated and approved on 12/9/2020

1680 Lake Road
Hamlin, New York 14464
Phone (585) 964-2320 * Fax (585) 964-2374
Hamlin Public Library




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